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Mark Bradley
Posts:44
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| 28-08-2007 3:32 PM |
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Hi folks.
I have two questions to ask. Would love to hear your answers.
1. How are the rest of you dealing with Accession Lots where the list of works is to be split across multiple departments?
For example, a lot might contain, in our case, an Australian painting AND an International painting. To keep purchase and other such information separate for each department our curators currently have to enter one Accession Lot for each Department relevant to the Lot.
2. How do you handle the fact that different works in one Accession Lot require different Credit Lines?
Example: a group of works on loan from another gallery might contain ten works, and each has a unique credit line. A condition of the loan is that these credit lines are displayed on the wall labels for the exhibition. As the credit line is a single field per Accession Lot, and not per work, we resort to adding a different credit line for each work! Clearly this is hopelessly inefficient, especially for very large loans.
I am hoping that some of you will have already encountered and conquered this problem and might pass on some tips on how you went about it.
Cheers.
Mark Bradley
National Gallery of Australia
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April Tessier
Posts:5
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| 21-12-2007 2:00 AM |
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Hi Mark,
At the Canadian War Museum, we handle acquisitions across disciplines all the time. We create one lot record and assign the department on the lot as “Registration” and the entire financial information for the Lot is entered. The departments for the individual artworks/artifacts are allocated in the catalogue module as well as the individual financial information for each object -- we have fields in our catalogue to handle this.
We handle the credit lines the same as you. We enter the record(s) in the Rights Module and linked to the Catalogue Record of each artwork. The CWM does not link credit line information to Accession Lots.
Hope this helps
April Tessier
Canadian War Museum
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